For first-year and transfer students applying for admission, there is a $75 application fee. This fee is nonrefundable.
Housing contracts must be submitted to the Housing Office by the date specified in the instructions accompanying the contract.
Expense Summary 2022-2023
General deposit............................................. $100.001
Orientation fee............................................... $500.001
1This charge is made only once during residence at the Institute.
Student fees…............................................... $2,385.00
Room (contract price)..................................... $10,815.00
Board (5 days / week ).................................... $7,791.00
Books and supplies (est.)............................... $1,428.00
Personal expenses (est.)............................... $2,700.00
The tuition and fees charge for all students is payable in full before the first day of classes unless the student enrolls in the Transact Payment Plan. The fee to enroll in the plan is $35.00 per term. Enrollment in the Transact Payment Plan will be available September 12, 2022 when the Fall Term statement is published.
Tuition for the baccalaureate degree is based on four years (12 terms) of residence regardless of unit load each term or if a student completes graduation requirements a term(s) early. The 12 term residence requirement is separate from and in addition to any other degree requirements. Official study abroad programs listed in the Catalog fulfill one term of the 12 term requirement.
Since a Caltech degree is based on a four-year residential requirement, entering students should expect to be in residence and to be billed tuition for a full four years. Any exceptions must be approved by the dean of undergraduate students and the vice president for student affairs. In addition, aid may not be disbursed to a student to cover full tuition if they are no longer attending classes.
Refunds and Fees
Refunds and Repayments
For all students, the institutional charges, e.g., tuition and room and board, will be prorated according to the amount of time the student spent in academic attendance before withdrawing from the Institute before the end of the sixth week of the term. These prorated charges will be compared to the payments received on behalf of the student, and the Institute will determine whether the student is entitled to a refund or owes additional funds to Caltech.
For students receiving funds from federal Title IV, from Caltech, and/or from state programs, the Institute will follow federal and other applicable regulations to determine the amount of all program funds the student has earned at the time of withdrawal. In general, the amount of financial aid earned is based on the amount of time the student has spent in academic attendance. If the amount of aid disbursed to the student is greater than the amount the student has earned, unearned funds must be returned. If the amount the student was disbursed is less than the amount the student earned, the student will be eligible to receive a post-withdrawal disbursement.
Determining the Student’s Last Date of Attendance or Withdrawal Date
The Office of the Registrar is responsible for obtaining requests for withdrawal from the undergraduate or graduate dean and for processing official withdrawals. In order to calculate the refund or repayment, Caltech will establish the student’s withdrawal date. This date is one of the following:
- the date that the student began the withdrawal process prescribed by Caltech;
- the date the student otherwise provided official notification to the registrar (written or oral) of their intent to withdraw;
- the midpoint of the academic term if no official notification is provided;
- the date determined by the registrar if there are special
- circumstances (illness, accident, grievous personal loss); or
- the date the registrar determines the student has not returned from an approved student sabbatical or if the student does not qualify for a sabbatical.
Academically Related Activities that Determine Academic Attendance
The Institute may use the last date of attendance at an academically related activity as the student’s withdrawal date. This may occur if a student begins the withdrawal process and then attends an academically related activity after that date. Caltech considers an academically related activity to include the following:
- attendance at a lab
- attendance at a lecture
- completing a quiz and/or test
- participation in a study session
- academic counseling session
- academic advisement session
- turning in a class assignment
Determining the Return of Federal Funds
The Financial Aid Office and/or the Graduate Office will calculate the federal funds that must be returned to the appropriate federal accounts.
If a student withdraws from the Institute prior to the first day of classes for the period of enrollment, Caltech will return 100 percent of the student’s federal financial aid in accordance with federal procedures, as well as Caltech and/or state grants or aid.
If a student withdraws any time after the first day of classes for the period of enrollment, the Institute will perform the following:
- Determine the percentage of the payment period that the student completed. If the student completed more than 60 percent of the period, they earned 100 percent of the aid for the period. If the student completed 60 percent or less, the percentage of the period completed is the percentage of aid earned. This percentage is determined by dividing the number of days attended in the period of enrollment by the total days in the period.
- Apply the earned percentage to the amount of aid actually disbursed and the amount that could have been disbursed (”earned aid”).
- Subtract earned aid from aid that was actually disbursed. This results in the amount of unearned aid to be returned.
- The Financial Aid Office and/or the Graduate Office (as appropriate) will allocate the return of funds back to the student aid programs in the following order:
- Federal Direct Unsubsidized Stafford Loan Program
- Federal Direct Subsidized Stafford Loan Program
- Federal Perkins Loan Program
- Federal Direct PLUS Loan Program
- Federal Pell Grant Program
- Federal SEOG Program
- 7. Other Title IV programs
Any remaining refund will be returned to the other state, institutional, or private student assistance utilized. Federal Work Study is not included in any of these calculations.
Appeals on Refunds
Any questions or problems related to refunds should be directed to the Bursar’s Office. For further information on refunds and repayments, contact the Financial Aid Office, the Graduate Office, or the Bursar’s Office.
Students who register for less than 36 units (”Underload”) will not receive a reduction of tuition. Full tuition will be charged to underloading students’ accounts. Also, applicable financial aid will be reduced, in underload situations. For specific information on underload requirements, and special circumstances where an underload may be granted, see Excess of or Fewer Than Normal Units (Overloads and Underloads). Information regarding financial aid and underloads can be found in Part-Time Enrollments (Underloads.)
For those undergraduate students who are eligible for underloading after completing 12 terms or by approved medical exception (Excess of or Fewer Than Normal Units (Overloads and Underloads)), the tuition will be adjusted after Add Day at the AY2022-2023 rate of $541.00 per unit plus $795.00 for student fees per term. The minimum tuition amount is ten units, a charge of $5,410.00 per term.
Dropping a Course
Students who are not enrolled full-time as of the last day to add courses will have their aid revised. Generally, students enrolling less than three-fourths time will have an increased work award. Additional information is available in the Financial Aid Office. For more information about impact to aid, see Underloads and Financial Aid.
Refund upon Withdrawal
When a student, for whatever reason, withdraws from Caltech during an academic term, a refund of tuition as well as room and board, if applicable, is calculated. The amount of refund is determined by how much of the term has elapsed. If the student is a recipient of student financial assistance, that assistance, if applicable, will be reduced as a result of their withdrawal. Recent federal legislation determines the amount of refund for recipients of federal Title IV student assistance. It is the purpose of this section to inform students of the financial implications of withdrawal.
If the student is not a recipient of federal financial aid, the Institute’s refund policy returns any refund of tuition or room and board first to the programs from which assistance has been received (i.e., scholarships, Caltech gift assistance). Any amount remaining will then be returned to the student. The non–Title IV portion will be distributed as appropriate, first to outside agencies, as required, then to the Caltech grant, scholarship, or loan, depending on the composition of the aid package. These distributions will occur as credits to the appropriate aid funds and charge(s) to the student’s Caltech account.
If the student is the recipient of federal Title IV student assistance, any refund must then be applied first to the federal aid program(s) in the prescribed order listed under Determining the Return of Federal Funds.
In the event that a student’s disbursed financial aid exceeds the direct costs on the student’s personal account, a credit balance will result. Withdrawal will result in the reversal or repayment of the resulting credit balance.
Each new student is required at their first registration to make a general deposit of $100, to cover possible loss and/or damage of Institute property. Upon graduation or withdrawal from the Institute, any remaining balance of the deposit will be applied to the student’s outstanding balance or refunded if there is no unpaid balance.
Fees for Late Registration
Registration is not complete until the student has enrolled in a program approved by their adviser and has paid tuition and other fees. A penalty fee of $50 is assessed for failure to register within five days of the scheduled dates.
Fees for Late Payment
A $50 late penalty may be charged by the Bursar’s Office for failure to clear a past-due account at the beginning of instruction.
Honor System Matters
Monies owed to the Institute resulting from a disciplinary decision may be collected through the Bursar’s Office, at the request of the dean of students.
Students taking the Summer Field Geology course (Ge 120 ab) should consult with the division about travel and subsistence arrangements and costs.
All bills owed the Institute must be paid when due. Any student whose bills are past due may be refused registration for the following term. All undergraduate students with an outstanding bursar’s bill balance of $300 or more will have a hold placed on their registration for the subsequent term the day before online registration opens. The hold will be released once students have paid their bill at the Bursar’s Office. Diplomas will not be released until the bursar account is paid in full.
Caltech ID Card Charges
If an undergraduate student owes more than $300, the student’s ID card will be deactivated and they will be unable to charge any new purchases. Cards will be reactivated once students have paid their bill in full at the Bursar’s Office.